Before the pandemic struck numerous boards were preparing to go digital. In the end, it’s more crucial to communicate effectively even when you’re not meeting face-to-face. Although some of the methods that work in meetings in person don’t necessarily translate into virtual communication, there are a few small changes that can make the difference.

Create a schedule for video calls or emails. The use of a schedule prevents members from getting behind on board communications and ensures that they check their email on a regular basis, regardless whether it’s a scheduled meeting day or not.

Make use of video conferencing or screen sharing to give your board members the complete experience of in-person collaboration. These tools facilitate visual and audio communication, which are essential to building trust among your team members.

Be sure to assign a person to take notes during your virtual meetings. This person should be able to record every motion verbatim including the person who made the motion and the manner in which it was seconded and what the result of the vote was.

Your virtual colleagues will feel more connected if they utilize a whiteboard that supports real-time marking. One of the most sought-after choices is Freehand, which enables users to draw on a whiteboard with markers, and even allows for a group chat. It does not allow you to share documents or files, so if you want to communicate visually, audio or textually beyond the board, then you’ll need another app. Mural is another option. It’s a whiteboard that has advanced capabilities, and is well-suited to teams of any size. It can also be integrated with other apps.

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