A business meeting is a formal gathering of people who have a set of goals. They are used to pitch a fresh business idea to investors, make decisions regarding upcoming important site projects, or to train employees on corporate policies. Whatever your motive for a business meeting is you must plan ahead to make the most of it.

Start by deciding who you will invite. Include everyone who is important to the success of your event. Use a calendar to check participants’ schedules and choose a time that is ideal for everyone, taking into consideration any time zone differences.

Next, set an agenda. This will let attendees know what they can anticipate and keep them on course. This can include deciding on topics and who will be the leader of each segment of your meeting.

Take all the materials you might require like handouts or extra copies of your slide presentation. You might want to consider providing refreshments if can. This shows your appreciation for your prospects and can reduce anxiety. In the end, you should arrive 15 minutes early to give your prospect the impression that you are eager to work with them.

If you’re concerned about your presentation or speaking abilities practice with a partner or family member prior to the big event. You might even consider hiring an expert to help prepare before a public speech event.